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HUNTINGTON PARK VILLAGE OWNERS ASSOCIATION
C/O WESTCO EQUITIES, INC
1625 E SHAW AVE SUITES 116
FRESNO, CA 93710
(559) 228-6788 ext. 1419
BOARD OF DIRECTORS MEETING MINUTES
Tuesday, January 17, 2017
CALL TO ORDER — 5:31 PM, By President Myrell Jones. Other board members present: Roger Davidson, Member at Large; Dale Shropshire, Treasurer; Rick Reinfurt, Vice President; Sean Boyd, Secretary. Management representative: Karlene Grogan, Westco Equities.
HOMEOWNERS' OPEN FORUM
Board Member Reinfurt moved that Board Member Davidson should investigate water bill; Shropshire seconded; approved unanimously. Board Member Davidson moved to approve consent calendar, Jones seconded; approved unanimously.
Architectural — Unit #152 — Review Request: Committee Chair Zalaha requests this item to be tabled.
Grounds — Committee Member Shropshire: Leaf removal from roofs is still pending, based on weather conditions. It was suggested that a statement go out to all residents that interior roof leaks need to be reported to management immediately, Board Member Reinfurt moved that Board President Jones, and/or chair of grounds committee, consult with Fresno Tree Service to see what amount of tree trimming Can be done on the most dangerous trees, not to exceed $6,000. Board President Jones seconded; approved unanimously.
Strategic Planning -Committee Co-chair Littlefield announced that the next Strategic Planning Committee meeting will be held on Thursday, Jan. 26, at 6:00 PM, in Unit #111.
Neighborhood Watch — Committee Chair England has prepared notices to go on front doors of units, regarding Neighborhood Watch meeting, to be held with representatives from the Fresno Police Department on Wednesday, January 25, at 6:00 PM, at IHOP, on Tulare Street. Board Member Davidson moved to-direct management to mail neighborhood watch notice to all residents, and owners not on site; President Jones seconded; approved unanimously.
Property Supervisor Report — Kay Grogan —
1) The fire hydrant near unit#184 began leaking recently, after the Fresno Fire Department painted it; they returned to the premises, and took care of the leak. 2) There have been many roof leak calls over the last month, due to heavy rain: 179 (skylight flashing); 174 (skylight flashing); 184, 144 (falling tree cracking roof tiles, but no internal leak); those 4 repairs were approved by management. Concerning the calls from owners of units 151, 152, 157, and 169: A bid was submitted to management for repairs on unit 157 (skylight flashing); bids not yet received on the other three. Our vendor, Rain Worthy Roofing, acts on calls in order as they are received, when the weather is dry. 3) Rains caused flooding at the exterior of unit 184. A bid was approved by management from ACLS in the amount of $609.00, to install a catch basin and drain pipe to resolve the issue. 4) Unit I I I has reported a termite issue; localized treatment at a cost of $400 was approved by management.
#142 termite damage repair bid. This matter was tabled, pending bids.
#174-bid for interior water damage repairs from roof leak. Tabled, pending research by management, regarding insurance coverage.
#175-termite damage repair bid. This matter was tabled, pending bids.
Property lighting replacement/PG&E rebate. Tabled, pending research.
Discuss repair/replacement of trash enclosure gates. Reinfurt moved to accept bid by Noble Construction, at a cost of $1,275.00, to repair 3 garbage enclosure gates at units: 158, 140, and 163.
Boyd seconded; approved, on a vote of 3-2.
Discuss repair/replacement of fencing throughout property. In committee, pending further research.
Discuss request to cover roof vents. Grounds committee member Shropshire was directed to discuss this issue with the company that was contracted to blow leaves off the roofs, Beam and Co.
Discuss installation of community boards. To be taken care of by George Powell.
Review Insurance for FHA / HUD approval — Reinfurt moved; Boyd seconded, to accept insurance bid to include fidelity/dishonesty insurance as per HUD/FHA approval; price is $851.90, effective from 1/17/2017, to 1/15/2018; approved unanimously.
Review vendor contract — Board Member Davidson moved to allow Board President Jones to sign vendor contract with Kathy Stacy; said contract must include current date, price, proof of insurance, and scope of work, subject to review by Kay Grogan of Westco. Motion was seconded by Board Member Reinfurt; approved unanimously.
Discuss RBC Bank request for a meeting with the new account representative. Moved by Board President Jones to direct management to arrange meeting with new RBC representative, between Jones, Shropshire, and management; approved unanimously.
MOVE TO ADJOURN TO EXECUTIVE SESSION 7:47 PM
NEXT BOARD MEETNG: TUESDAY, FEBRUARY 21, 2017, 5:30PM, AMERICAN AMBULANCE.
Respectfully submitted by Sean Boyd